HirePost ("we," "us," or "our") operates the hiring and HR software platform available at hire-post.com. We provide SaaS recruiting tools and expert consulting services to small businesses.
For privacy inquiries, contact us at admin@hire-post.com or (251) 334-2946.
This Privacy Policy explains what data HirePost collects as the platform operator. For applicant data collected by employers using HirePost job boards, the employer is the data controller. If you applied to a job posted on HirePost, contact that employer directly for questions about your applicant data.
When you create a HirePost account, we collect:
Content you create within the platform:
When you use the scheduling feature:
We automatically collect:
If you contact us via the contact form, we collect your name, email, phone (optional), subject, and message content.
| Data Type | Who It Belongs To | Controller |
|---|---|---|
| Your account & business info | Employer | HirePost |
| Job listings you create | Employer | HirePost (processor) |
| Applicant submissions | Job applicants | Employer (HirePost = processor) |
| Social media OAuth tokens | Employer | HirePost (processor) |
| Usage/analytics data | HirePost platform data | HirePost |
We use the data we collect to:
We do not sell your data. We do not use your applicant data or job content to train AI models. We do not send marketing emails to applicants who submit through your job board.
We share data only in these circumstances:
We use trusted third-party services to operate the platform (see Section 5). These providers process data only as instructed by us and are bound by data processing agreements.
We may disclose data if required by law, subpoena, court order, or government request. Where permitted, we will notify you before disclosing.
If HirePost is acquired, merged, or undergoes a change of control, your data may be transferred to the acquiring entity. We will notify you prior to any such transfer and give you the opportunity to delete your account.
We will share data with third parties in any other circumstance only with your explicit consent.
We do not sell, rent, or trade your personal information to any third party for marketing purposes.
HirePost uses the following third-party services. Each has its own privacy policy:
Used to send transactional emails (application notifications, welcome emails, activation nudges). Outbound email content is transmitted to this service for delivery. Postmark's privacy policy applies to email processing.
Our primary database. All platform data (accounts, jobs, applicants, social posts, training content) is stored in a Neon PostgreSQL database hosted on AWS infrastructure with encryption at rest and in transit.
Our web server runs on Render. Request logs including IP addresses may be retained by Render per their privacy policy.
A lightweight analytics pixel on public pages tracks page views for internal product analytics. No personally identifiable information is attached to page view events.
When you connect social accounts for scheduling, the relevant platform's API is used to publish content. Their terms and privacy policies govern the data you post through their APIs.
We retain your data for as long as your account is active and for a reasonable period thereafter to comply with legal obligations.
When you cancel your account, your data is retained for 30 days to allow for account recovery in case of accidental cancellation. After 30 days, account data (including job posts, applicant records, and social content) is permanently deleted from our active systems.
Employer accounts control how long applicant data is retained within their account. If you are a job applicant and want your data removed, contact the employer who posted the job. You may also contact us at admin@hire-post.com and we will assist.
Messages submitted via our contact form are retained for 24 months for customer service purposes, then purged.
Aggregate, de-identified usage analytics are retained indefinitely. Raw event data (including IP addresses) is retained for 90 days, then purged.
When you log in to the HirePost dashboard, a JSON Web Token (JWT) is stored in your browser's local storage. This token authenticates your session and expires after 30 days. It is not a cookie — it's stored client-side and sent only to our servers.
We use a 1×1 pixel image beacon on public-facing pages to count page views. This beacon does not set cookies and does not track individual users across sites.
We do not use Google Analytics, Facebook Pixel, or other third-party advertising tracking cookies on the HirePost platform. We do not track you across other websites.
Our pages load fonts from Google Fonts. Google may collect your IP address as part of this request. You can opt out by using a browser extension that blocks Google Fonts.
We implement industry-standard security measures to protect your data:
No security measure is 100% effective. In the event of a data breach that affects your personal information, we will notify you as required by applicable law.
You have the following rights regarding your personal data:
You may request a copy of the personal data we hold about you by contacting admin@hire-post.com. We will respond within 30 days.
You may update most account information directly in your dashboard. For other corrections, contact us and we'll update your records.
You may request deletion of your account and all associated data. We'll process deletion requests within 30 days. Some data may be retained as required by law (e.g., billing records).
Every activation and marketing email includes an unsubscribe link. You can also email us at admin@hire-post.com to opt out. Transactional emails (application alerts, receipts) cannot be disabled while your account is active.
Before cancelling your account, you may request an export of your data in a common format. Contact us at admin@hire-post.com to request an export.
To exercise any of these rights, email admin@hire-post.com with the subject line "Privacy Request." We will respond within 30 days.
If you are a California resident, the California Consumer Privacy Act (CCPA) provides you with additional rights:
To submit a CCPA request, email admin@hire-post.com with subject "CCPA Request."
Residents of Virginia (VCDPA), Colorado (CPA), Connecticut (CTDPA), and other states with comprehensive privacy laws may have similar rights. We honor access, correction, deletion, and portability requests from all US residents. Contact admin@hire-post.com to submit a request.
HirePost does not sell personal information and does not share personal information for cross-context behavioral advertising.
HirePost is designed for business use and is not directed at individuals under 16 years of age. We do not knowingly collect personal information from children under 16. If you believe we have inadvertently collected such information, contact us immediately at admin@hire-post.com and we will delete it.
We may update this Privacy Policy from time to time. When we make material changes, we will notify active account holders via email at least 14 days before the changes take effect and update the "Last updated" date at the top of this page. Your continued use of HirePost after the effective date constitutes acceptance of the updated policy.
For privacy questions, requests, or concerns, contact us:
We will respond to privacy requests within 30 days.